Employment Positions

Administrative Assistant

Overview


The Elizabeth Fry Society of Edmonton has an immediate opportunity for an organized and efficient Administrative Assistant whose portfolio will enhance overall organizational effectiveness.  If you are resourceful, organized, have a sense of humour and a passion for communication, organization, and information, and want to be part of a mission-driven agency, we are looking for you! 

Responsibilities

  • Provide administrative support to the ED and Financial Manager.
  • Assist with organization of events and meetings; negotiate related vendor contracts and manage logistics, communications and any other requirements.
  • Draft accurate and appropriate correspondence and communications.
  • Develop agency newsletter and assist with management of social media.
  • Perform online research on best practices, trends, and studies and present as executive summary or proposal as needed.
  • Manage travel arrangements as requested.
  • Participate in and/or facilitate meetings, and document discussions, agreements, actions, timeframes, status intervals and proactively follow-up to completion.
  • Maintain confidentiality of all employee and Agency information both internally and externally. 
  • Assist with Human Resources; manage postings, screening or applicants, organizing interviews.
  • Maintain office supplies and orders as needed; managing vendor relations 
  • Assist on as-needed basis with office and local errands.

Qualifications
  • Related post-secondary education an asset.
  • 2-4 years of increasingly responsible experience in administration and/or HR.
  • Advanced proficiency with MS Office (Outlook, PowerPoint, Excel, Word) required.
  • Demonstrated discretion and ability to work with confidential information required.
  • Successful candidate will bring solutions, solve problems, be a quick study and demonstrate critical thinking.
  • Demonstrated success managing multiple projects concurrently,  meeting deadlines and producing complete, accurate work and attention to detail required.
  • Self directed; work well independently and as part of a team.
  • Excellent communication skills—both oral and written—with an impressive reputation for building and maintaining relationships with people at all levels of an organization, across a diverse range of cultural, generational, cultural, educational and social backgrounds.
  • Ability to communicate effectively through a variety of methods  including but not limited to; email, internet based applications for internal and external communications.


All positions at the Elizabeth Fry Society of Edmonton require:

Non-judgmental attitude, empathy, and a strong passion for the role of our Agency in the community and the needs of criminalized and at risk women and girls, as well as the maturity, self-confidence and interpersonal skills to work effectively within a dynamic team and with external stakeholders. 


This position is part-time (10-14 hours per week) for a period of one year with a strong possibility of extension. $17/hour. All agency positions are contingent on agency funds. 


Please submit cover letter with salary requirements and resume to:

Toni Sinclair, Executive Director

Elizabeth Fry Society of Edmonton

Email: director@efryedmonton.ab.ca

 

This position will remain open until the position is filled. We thank all applicants; only those selected for an interview will be contacted. 



Volunteer Positions

At the Elizabeth Fry Society of Edmonton, we are often looking for volunteers. Read the position description below:

Volunteers Wanted!

Volunteers are a vital component of the Society. They make invaluable service contributions to our Board of Directors, staff and all Elizabeth Fry Society of Edmonton programs such as:

  • Hand in Hand Program Program - connecting women from federal institutes and our housing program to the community, and offering compassionate listening skills as women talk about their past experiences and present needs
  • Court Assistance for Female Youth (CAFFY) - Mentoring young girls and women throughout their involvement with the criminal justice system
  • Assisting with Fundraising or special events
  • Court Work - liaising with duty counsel, explaining charges and giving out community/legal resources, as well as providing emotional support to those making their way through the court system
  • Clothing Room - Maintaining and organizing our clothing boutique while our clients are accessing it
  • Reception - Answering phones at our main office and directing calls to the correct staff member or agency


How to apply:

If you are interested in volunteering, please contact Tamara Chomyc at efryvolunteer@efryedmonton.ab.ca and include your resume, a professional reference (email address preferred), and if you have interest in volunteering with a specific program.